Here are document scanning tips that your business will want to consider using.
In this digital world in which we live, it feels like almost every aspect of our lives has an online component to it. This is also true for businesses, which can often be found converting paper documents into digital ones. When you’re converting files into digital form, you’ll need to follow the right document scanning procedures. Here are document scanning tips that your business will want to consider using.
Do a Test Page First
It’s important to ensure that any digital documents you make look the same as the original paper documents. By doing a test page, you can see if your digital files will turn out the way that you want. This way, when you start digitizing papers in bulk, you’ll know that those files will come out the right way. If your test page runs into problems, you can assess what those problems are, whether it’s clearness of the image or brightness, among other things, and then correct those issues before you start digitizing files on a larger scale.
Use Standard File Naming Conventions
After a file is scanned, you’ll see how that file comes with a unique file name. This name doesn’t let you know what information is found in that document. That’s why, after document scanning is done, you’ll want to rename your files. This way, it will be easier to figure out which documents have which pieces of information.
Change the Contrast and Brightness Settings
If scanned images are too dark, it can be hard to read them. This is a problem that can happen during document scanning whenever the contrast and brightness settings aren’t properly adjusted. It’s important to change these settings and possibly do some test pages to make sure you can read the information on your digital documents. It might even be necessary to weigh the lid of your scanner down so you can get a clearer scan.
Have Questions? Micro Records is Here to Help
If you have more questions about document management software, Micro Records is here to help you with all of your needs. We can help your business to transition to a paperless way of life with outstanding e-forms and technology. For more information about how we can help you implement your new document management software, visit us online or give us a call at 877-410-SCAN. For more tips, tricks, and to see what we have been working on, be sure to follow us on Facebook, Twitter, LinkedIn, and YouTube.